Document Intake and Filing Automation for Every Arrival
AiStaffo builds automation that reads, names, files and acts on every document the moment it arrives, so nothing sits unopened in an inbox or a shared drive.
Run your business with fewer people. Not less work.
AiStaffo maps the routine work in your company, builds AI workers to run it 24 hours a day, and keeps them running. Your team shrinks to the people who make decisions.
How it works
- 1
Audit
We spend a short session looking at how work actually moves through your business, and where hours are lost to typing, chasing and re-checking.
- 2
Map
Every repeatable process is written down step by step: who starts it, what data it needs, what decision is made, what leaves.
- 3
Build
We connect the tools you already use and put the AI worker in the middle. It reads, files, replies, reconciles and reports on its own.
- 4
Run
The automation runs every day, watched. Exceptions come to a person; everything routine does not.
- 5
Support
We keep it running as your business changes: new staff, new tools, new rules. You never maintain it yourself.
Fewer people on routine work. The same output, every day of the year.
| An employee | An AiStaffo worker | |
|---|---|---|
| Cost | Salary, plus contributions, insurance, leave, maternity cover, hiring and notice: about 1.5 times the salary | One fixed monthly fee, unchanged when volume doubles |
| Hours | About 40 a week; roughly 1,800 productive hours a year | 24 hours a day, 365 days a year |
| Speed and accuracy | Slows and slips late in the day | The same at 3 a.m. as at 10 a.m. |
| Leave, holidays, sickness | Weeks each year, with the role still to be covered | None |
| Resignation | Knowledge walks out; months to replace and retrain | Never leaves; nothing to retrain |
| Compliance | An HR and compliance file for every person | None |
| Mistakes | Fixed after someone notices | Stops and asks before guessing |
What moves off your payroll
- Order and invoice entry
- Payment matching and reconciliation
- Customer and vendor follow-ups
- Daily, weekly and monthly reports
- Document collection and filing
- Replies to routine WhatsApp and email
How the staff transition happens
Five stages, not a switch. People are replaced by AI workers one workflow at a time, as roles fall vacant and the automation proves itself.
- Weeks 1–2
Audit and map
Nothing changes for staff. We record how the work actually moves and where the hours go.
- Weeks 3–6
First workflow live
It runs alongside the person doing it today. They check its work; it takes over the volume.
- Months 2–3
Second and third workflows
The first role that falls vacant is not refilled.
- Months 4–6
Back office on AI workers
One or two people handle exceptions and decisions. Everything routine runs on its own.
- Months 6–12
Routine work fully automated
The team is the people who make decisions. Support continues as the business changes.
The saving, in your numbers
Most businesses carry several full-time roles whose day is typing, chasing and compiling. Those roles move to AI workers for a fraction of their all-in cost, and the saving grows with the size of the operation. At the audit we put your own figures on it: which roles, how many hours, what they cost today, what the automated version costs.
What we take off your desk
Order-to-Cash Automation: Invoices & Collections Run Automatically
AiStaffo automates the full order-to-cash cycle: orders are entered, invoices generated, follow-ups sent, and payments reconciled—without manual work. Your team spends time on strategy, not data entry.
By business type
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Book a free automation audit
Thirty minutes. We look at one process you run every week and tell you exactly what an AI worker would take off your desk, and what it would not.